Reps Only Page
Rep Checklist, To Do Items, and Info
Texas Technology & Business Summit
www.techsummittexas.com
www.techsummittexas.com/exhibitors-only (This page is for Rep and Exhibitor registration, and other necessary info)
Event Dates & Hotels
Tuesday, April 3, 2018 - Houston: Marriott Houston North, 255 North Sam Houston Pkwy East, Houston, TX 77060. 281.875.4000
Thursday, April 5, 2018 - Dallas: Dallas Marriott Las Colinas, 223 West Las Colinas Blvd Irving, TX 75039. 972.831.0000
Exhibitor participation fee for this event
See application at end of page.
Projected number of Exhibitors
65-80
Projected number of attendees (not including Reps and Exhibitors)
Between 400-450 based on history
Information for GENERAL Exhibitor Inquires and/or Questions
www.techsummitevents.com is a landing site for general details of ALL Technology & Business Summit events.
www.techsummittexas.com/exhibitors-only is the landing page for Exhibitors for THIS Tech Summit. It contains the info and downloadable documents that you would normally need to send manually to Exhibitor prospects, etc. Now you can simply send them the link and they will get most of the info that they need about the Summit. It will also link to the individual Summit websites in each territory.
EXHIBITOR Registration
IT IS REQUIRED THAT EXHIBITORS COMPLETE THE INFORMATION ON THE EXHIBITORS ONLY PAGE TO REGISTER, RECEIVE A BADGE AND READ THE TERMS AND CONDITIONS.
REP Registration
Reps please register on the Exhibitors-Only page since there are other questions and head counts that we need.
INTEGRATOR Registration
We are using the Constant Contact suite of services for this and newsletters. Integrators will register from the Registration page on the website once it is open, which is usually about 45 days before the event.
Events Calendar
There is new Industry Calendar that Integrator Network created that is on the Tech Summit Events home page all shows all of the Tech Summit events. It opens up a new page and the link is www.avindustrycalendar.com
Included are other industry events such as CEDIA, CES, vendor events, etc. Regional events such as Azione, HTSA, HES, ProSource, InfoComm, AVAD Vendo-Pallooza's, etc., are, and/or will continue to be added. Adding these considers that they are not part of the Summit, but it does affect the time and schedules of the Exhibitors. It is simply a new industry resource and should be a useful, and appreciated tool. Let's add to this and make it even more complete.
Participation Fees and Info
Participation fee includes:
23 Robin Ridge
Aliso Viejo, CA 92656
Rep and Exhibitor Info, Low Light Area, Tech Pavilion, Personnel and Projectors Template
Tech Pavilion Info
Dealer Database
We need your dealer database from reps for marketing event. See template at the bottom of this page. If you have sent one in the past, thank you, and please send an updated one. If you have not sent one, this is a requirement so we can maximize contacts with potential attendees. The lists will be kept confidential. Download the template, complete, and email back to info@techsummitevents.com
General Agenda and Info
All is on this event site and the appropriate pages. It will be updated as we get closer to the event and finalized before being open for registration.
Attendee Lists
Reps manage attendee lists that are generated from the event - they do not go to Exhibitors. Prompt follow up from the reps is encouraged - that's one of the reasons why we are doing this...
Seminars
Please see Seminar page. Every effort is made to take into consideration input from all reps in order to choose Seminars. We will finalize ASAP, then registration will open. You will be informed and we will send an email newsletter to all potential attendees from your databases.
CEDIA participation information
Varies by event.
Summit Dates and Times
See Agenda page.
Rep hotel rooms
Reps must book their own rooms if you need them. Info and registration link/phone number will be on the exhibitors-only page on this site.
Newsletters to Dealers
Dates for Individual Rep Emails Blasts
This is so each rep firm does one email blast and has a personal one come from them, not just the website. We only have the reps do one so the dealers are not bombarded.
You can use the flyer that we supply or make your own email content. If you want logos or anything else, just ask. Below is the specific date that we would like your to see the blast so they are spaced out.
Bell & McCoy March 5
Dobbs Stanford March 7
Elite 3 Pro March 9
Integral Marketing Assoc March 12
Lucas Sales March 14
Marketing Concepts March 16
Momentum Sales March 19
New Era March 20
Sage Solutions March 21
Summit Sales March 23
Getting Dealers to Register and ATTEND
Email Auto Signature Footer
Another silent salesperson to promote the event is something to add to your email auto signatures. Something like:
Join us for the (Territory name) Technology & Business Summit to be held on (dates) at (locations). Register at www.techsummit(territory).com
Brochure/Flyer
Value Added Vendors
List of Regional Distributors Participating
None at this time. If you have suggestions, let us know.
General
This page is a work in progress. If anything is missing and/or you have suggestions on changes, please email info@techsummitevents.com or call 949.472.4141.
Thanks.
www.techsummittexas.com
www.techsummittexas.com/exhibitors-only (This page is for Rep and Exhibitor registration, and other necessary info)
- This page includes a variety of info for REPS ONLY.
- Please do not share it with anyone else. Some of the info will be updated from time to time since some items are moving targets.
- Items in red bold are items that need your attention immediately IF you have not done them already.
Event Dates & Hotels
Tuesday, April 3, 2018 - Houston: Marriott Houston North, 255 North Sam Houston Pkwy East, Houston, TX 77060. 281.875.4000
Thursday, April 5, 2018 - Dallas: Dallas Marriott Las Colinas, 223 West Las Colinas Blvd Irving, TX 75039. 972.831.0000
Exhibitor participation fee for this event
See application at end of page.
Projected number of Exhibitors
65-80
Projected number of attendees (not including Reps and Exhibitors)
Between 400-450 based on history
Information for GENERAL Exhibitor Inquires and/or Questions
www.techsummitevents.com is a landing site for general details of ALL Technology & Business Summit events.
www.techsummittexas.com/exhibitors-only is the landing page for Exhibitors for THIS Tech Summit. It contains the info and downloadable documents that you would normally need to send manually to Exhibitor prospects, etc. Now you can simply send them the link and they will get most of the info that they need about the Summit. It will also link to the individual Summit websites in each territory.
EXHIBITOR Registration
IT IS REQUIRED THAT EXHIBITORS COMPLETE THE INFORMATION ON THE EXHIBITORS ONLY PAGE TO REGISTER, RECEIVE A BADGE AND READ THE TERMS AND CONDITIONS.
REP Registration
Reps please register on the Exhibitors-Only page since there are other questions and head counts that we need.
INTEGRATOR Registration
We are using the Constant Contact suite of services for this and newsletters. Integrators will register from the Registration page on the website once it is open, which is usually about 45 days before the event.
Events Calendar
There is new Industry Calendar that Integrator Network created that is on the Tech Summit Events home page all shows all of the Tech Summit events. It opens up a new page and the link is www.avindustrycalendar.com
Included are other industry events such as CEDIA, CES, vendor events, etc. Regional events such as Azione, HTSA, HES, ProSource, InfoComm, AVAD Vendo-Pallooza's, etc., are, and/or will continue to be added. Adding these considers that they are not part of the Summit, but it does affect the time and schedules of the Exhibitors. It is simply a new industry resource and should be a useful, and appreciated tool. Let's add to this and make it even more complete.
Participation Fees and Info
- Pricing varies based on Exhibitor participation in multiple Tech Summit events and/or early bird payment.
- Integrator Network will invoice the Exhibitors and payments to be sent via check.
- Reps are asked to make contact with their manufacturers to encourage them to participate.
- Fees are on the Exhibitor Application and Agreement for Space document, which is located at the end of this page and on the Exhibitors Only page.
Participation fee includes:
- A table at each exhibitor day of the event.
- Product and people transport between venues if you need it.
- Access to have one on one conversations with prospective and current dealers.
- Networking with industry associates.
- Exhibitor signage, event signage and other marketing of your company to the attendees.
- Placement on the Tech Summit website with links to your website and the related rep assuming info is sent by Exhibitor to Tech Summit on time.
- Lunch on the exhibit days.
- Basic wireless Internet access on the exhibit floor (bandwidth may vary, so see Tech Summit organizer if you have specific needs).
- Power for your display. If you need power strips and/or extension cords, please bring them.
- Labels and tape to prepare your display material to leave the hotel (Exhibitors make their own arrangements to get the display material to and from the Summit).
- There will be a fee per location per exhibitor for those needing pipe and drape for a low light area. Each pipe and drape “room” holds one projector company and one screen company. Fees are on Exhibitor Application.
- Send checks made out to Integrator Network at the address below. Credit cards carry a 3.5% fee.
23 Robin Ridge
Aliso Viejo, CA 92656
Rep and Exhibitor Info, Low Light Area, Tech Pavilion, Personnel and Projectors Template
- Accurate, prompt Exhibitor info is important so it can be listed on marketing materials and so other items can be coordinated.
- Rep and Exhibitor info. The due date for Exhibitor info is 45 days before the first day of the event - PREFERABLY EARLIER. Inside of 45 days, the info may not be on posters and brochure, although it can be added to the website. We also want to keep errors and omissions to a minimum.
- Low Light area. This needs to be coordinated well in advance so the room can be laid out properly. If your manufacturers want to be part of the low light area, more details and fees are on the document at the bottom of this page. Projector and Screen manufacturers may be mixed between reps based on space.
- Personnel. Another ESSENTIAL part of the Summit is to have "all hands on deck" for the day of the event. Registration gets busy and we need reps and their staff to run that. It is a nightmare to not be organized and staffed to help attendees at registration. Please complete the section on the template so all is coordinated.
- Templates are at he bottom of this page which need to be completed promptly. PLEASE BE THOROUGH AND DETAILED.
Tech Pavilion Info
- This is an area that we can typically set up in the foyer outside of the ballroom depending on hotel layout. It is for larger displays such as a video wall, theater furniture, a highly lit area projector/screen demo, etc.
- It is one more value added area for attendees to experience as part of the Tech Summit.
- This display is in ADDITION TO the Exhibitor having and paying for a table in the ballroom.
- To be fair about the space, we allocate one "space" per rep firm to begin. If there are extra "spaces" if some firms do not participate, a rep can have more than one. Layout is determined just prior to event.
- Fees are on the Exhibitor Application and Agreement for Space document, which is located on the Exhibitors Only page.
- Details are below and a place to note participation is on the template.
Dealer Database
We need your dealer database from reps for marketing event. See template at the bottom of this page. If you have sent one in the past, thank you, and please send an updated one. If you have not sent one, this is a requirement so we can maximize contacts with potential attendees. The lists will be kept confidential. Download the template, complete, and email back to info@techsummitevents.com
General Agenda and Info
All is on this event site and the appropriate pages. It will be updated as we get closer to the event and finalized before being open for registration.
Attendee Lists
Reps manage attendee lists that are generated from the event - they do not go to Exhibitors. Prompt follow up from the reps is encouraged - that's one of the reasons why we are doing this...
Seminars
Please see Seminar page. Every effort is made to take into consideration input from all reps in order to choose Seminars. We will finalize ASAP, then registration will open. You will be informed and we will send an email newsletter to all potential attendees from your databases.
CEDIA participation information
Varies by event.
Summit Dates and Times
See Agenda page.
Rep hotel rooms
Reps must book their own rooms if you need them. Info and registration link/phone number will be on the exhibitors-only page on this site.
Newsletters to Dealers
- The Tech Summit will send email newsletters to dealer databases provided by the reps. The lists are sorted for duplicates.
- The newsletter will be sent from the email address: info@techsummitevents.com or insider@integratornetwork.com in case anyone asks you what this is.
- In addition, we will coordinate dates for each rep to send out Tech Summit marketing info leading up to the event, so dealers are not bombarded.
- Please include components of the details of the Tech Summit included in the pages on this site, add your own comments, etc. Encourage Dealers to PRE-register and you can start talking about the dates of the event now.
Dates for Individual Rep Emails Blasts
This is so each rep firm does one email blast and has a personal one come from them, not just the website. We only have the reps do one so the dealers are not bombarded.
You can use the flyer that we supply or make your own email content. If you want logos or anything else, just ask. Below is the specific date that we would like your to see the blast so they are spaced out.
Bell & McCoy March 5
Dobbs Stanford March 7
Elite 3 Pro March 9
Integral Marketing Assoc March 12
Lucas Sales March 14
Marketing Concepts March 16
Momentum Sales March 19
New Era March 20
Sage Solutions March 21
Summit Sales March 23
Getting Dealers to Register and ATTEND
- You know this already, but it is worth mentioning that emails about the Tech Summit only have partial effect to get dealers to register AND ATTEND events.
- In person visits to get Dealers to register on the spot and phone calls are necessary.
- Since it is free, dealers need to know details of the event and why it is valuable and important for them to attend. Unfortunately, people sometimes blow-off "free".
- Once they register, reminders such as "One Week to the Tech Summit" etc will be sent from the Tech Summit and the email info@techsummitevents.com
- More than one reminder will be sent from about one week prior to the event to all registrants.
Email Auto Signature Footer
Another silent salesperson to promote the event is something to add to your email auto signatures. Something like:
Join us for the (Territory name) Technology & Business Summit to be held on (dates) at (locations). Register at www.techsummit(territory).com
Brochure/Flyer
- We will have an electronic version only.
- It lists the info for the Exhibitors, and the Rep firms as well as Agenda info.
Value Added Vendors
- These might be Exhibitors that are not necessarily industry related, but add value for attendees. These would be lines are are not "rep-able" such as a business service.
- TBD. Please contact Integrator Network with any questions.
List of Regional Distributors Participating
None at this time. If you have suggestions, let us know.
General
This page is a work in progress. If anything is missing and/or you have suggestions on changes, please email info@techsummitevents.com or call 949.472.4141.
Thanks.
Exhibitor Participation and Paperwork
If Exhibitors ask for a document, you can download and send this. It is a fillable PDF. Event details will be on the Exhibitors Only site.
If Exhibitors ask for a document, you can download and send this. It is a fillable PDF. Event details will be on the Exhibitors Only site.
| exhibitor_application_tech_summit_2018_1-1-18.pdf |
Exhibitor List for Participation
Please complete this list and send to us ASAP so we can reach out to your Manufacturers in order to exhibit. Please list all of your brands. You can make notes in the column after Mobile phone.
Please complete this list and send to us ASAP so we can reach out to your Manufacturers in order to exhibit. Please list all of your brands. You can make notes in the column after Mobile phone.
| template_exhibitor_list_from_reps.xlsx |
Dealer Database Template
This is for marketing the event to the dealers and will be kept confidential
This is for marketing the event to the dealers and will be kept confidential
| template_-_dealer_database.xlsx |
